Program Manager, Équilibre: Advancing an Inclusive Research Ecosystem

The Program Manager (PM) will play a central role in managing and implementing the Équilibre
program. Working closely with and reporting to Dr. Brown for day-to-day operations and work
directly and report to each of the three chairs on specific projects. The PM will co-supervise
assistant administrators, and other program staff with the chairs, and be the main contact
between project partners and the chairs. The PM will oversee logistics, coordinate daily
operations, manage grant budgets and accounting, support events and training activities, and
ensure effective communications and reporting. They will support grant writing and funding
opportunities and represent Équilibre at national network meetings (CWSE, CISE) and activities.
This is a full-time position, majority of time in person but flexible work arrangements can be
discussed, 33.5 hours per week, based at McGill University in Montreal.
Salary: Depending on experience will include 25% benefits.

Key Responsibilities
Program Management & Logistics
● Ensure all Équilibre activities and processes integrate equity, diversity, and inclusion and
intersectionality principles.

● Coordinate day-to-day operations of the Équilibre program across McGill, INRS,
Université Laval, and partner institutions.
● Oversee project timelines, deliverables, and milestones; track progress and ensure
accountability.
● Maintain shared documentation (e.g., Google drive, event forms, reports).
Supervision & Team Coordination
● Co-supervise three student administrative helpers with the three chairs.
● Coordinate workflows among chairs, partners, and the national chair network.
● Support recruitment, onboarding, and retention of staff.
Communications & Dissemination
● Manage external communications with partners, stakeholders, and the public.
● Oversee website management, social media channels, YouTube channel, and podcast
editing and dissemination.
● Draft and edit research articles (with co-authorship as appropriate), project reports,
white papers, and outreach materials in English and French.
● Coordinate press releases, institutional communications, and event promotion.
Event & Program Delivery
● Organize meetings and handle logistics for workshops, training programs, podcasts,
Indigenous engagement events, art exhibitions, and roundtables.
● Provide on-site and virtual event support (registration, scheduling, materials, travel).
● Assist with creating workshop manuals, training resources, and dissemination materials.
Monitoring & Reporting
● Expense reports, paying invoices, tracking expenditures and coordinating budget
monitoring with finance offices of the three institutions.
● Provide data to the national chairs network for annual reports.
● Assist with writing of grant renewal in year 4.
● Compile quarterly reports and support Chair(s) in preparing annual reports to funders.
● Collect and analyze participant feedback, event metrics, and EDI data.
Stakeholder Engagement

● Liaise with social science collaborators, Indigenous consultants, academic research
professionals, funders, and networks.
● Support policy consultations, advocacy activities, and framework dissemination.

Qualifications
Required
● Bachelor’s degree.
● Experience in project management and coordination.
● Experience managing budgets, events, and multi-partner projects.
● Strong organizational, problem-solving, interpersonal, and project management skills.
● Excellent written and oral communication skills in English and French.
● Ability to travel within Quebec and Canada.
Considered an Asset
● Experience with equity, diversity, and inclusion initiatives.
● Experience with community engagement initiatives.
● Experience in research administration or scientific infrastructure programs.
● Competence with digital tools (Google drive, social media platforms, spreadsheets).
● Familiarity with academic reporting processes and stakeholder engagement.
● Experience with social science survey and interview development.
● Competence with website management, digital learning management systems and
educational platforms.
How to Apply
To apply, please send your CV, a short letter of interest outlining your relevant experience, and
the names of two to three references by December 15th, 2025 to: cise.quebec@gmail.com
McGill University is committed to fulfilling its mission within an institutional environment that
embraces equity and diversity. The University seeks to be proactive in attracting excellent
academic staff who are members of designated groups, as identified by federal and provincial
legislation, as well as McGill’s Employment Equity Policy. These groups include women,
Indigenous persons, persons with disabilities, ethnic minorities, racialized persons/visible
minorities, and persons of minority sexual orientation or gender identity (LGBTT2SQ+ persons).